2020 Formula SAE Registration Changes

8/2/2019 1:37:10 PM   FormulaSAE Series

2020 Formula SAE Registration Changes

After careful thought and deliberation, the SAE International Collegiate Design Series staff will be moving forward with some significant changes to the online registration process for the 2020 Formula SAE season. It is our intent that the changes being implemented for the upcoming season will help to alleviate potential server overload and team stress points during online registration. It is also our goal to give as many unique universities the opportunity to compete as possible. Please review the new process outlined below and feel free to reach out to collegiatecompetitions@sae.org with any questions or concerns.

There will be three key registration windows for the upcoming 2020 season for Formula SAE.
• Pre-Registration Window will open Monday, October 7th at 8:00 AM EDT and will close at 9:00 AM EDT on Monday, October 14th
• Registration Window 1 will open: Wednesday, October 16th at 10:00 AM EDT and will close on Tuesday, October 29th at 11:59 PM EDT.
• Registration Window 2 will open two weeks after window 1: Wednesday, October 30th at 10:00 AM EDT- Wednesday, November 27th at 11:59 PM EDT

Registration Restrictions: During Registration Window 1, universities will have the opportunity to attempt to register for ONE Formula SAE competition of their choice per class. This can be for the registration list or waitlist of any of the three 2020 Formula SAE events. Universities will be unable to register for a second or third event (registration OR waitlist) until Registration Window 2 opens, i.e. after the 2-week waiting period has expired. Please note that a waitlist will not open until after the registration list for that event has filled/sold out. Once Registration Window 2 opens any university can register at any competition they’ve not yet registered for. Pre-registration universities will also be locked out during the 2-week waiting period for any event that they have not already pre-qualified and pre-registered for.

Classes Clarification: In the upcoming 2020 season there will be IC and EV classes available at both Formula SAE California and Formula SAE North. Formula SAE Michigan will be remaining an IC only event for 2020. When registering online for the California or North events, universities will have the extra step of choosing which class they’re signing up for – IC or EV. When Registration Window 1 opens, universities will have the opportunity to attempt to register for ONE Formula SAE competition of their choice per class. Registering for a second competition within the same class will be subject to the 2-week waiting period and will not be able to register again until Registration Window 2 opens.

Examples

  • If ‘CDS University’ has an IC AND an EV team, both teams will be able to attempt to secure a registration spot for ONE Formula SAE competition of their choice when Registration Window 1 opens. For example, ‘CDS University’ may register their IC team at Formula SAE North and ALSO register their EV team at Formula SAE North during Registration Window 1.

  • Similarly, if the university wished, they could split up their Registration Window 1 choices over two different competition locations. For example, the ‘CDS University’ team could register their IC team at Formula SAE Michigan but choose to register their EV team at Formula SAE North during Registration Window 1.

  • During Registration Window 1 each university will have two potential registration slots that they could secure: 1 – IC for California, Michigan or North and 2 – EV for California or North. Universities will be unable to register for a second event (registration OR *waitlist) for any class until Registration Window 2 opens (after the 2-week waiting period has expired).

Closed Loophole: In the past universities have been able to secure a spot on a competition’s waitlist regardless of the 2-week deadline as soon as an event sold out. For example, if ‘CDS University’ secured a registration spot at Formula SAE Michigan, they would technically be held to the 2-week restriction before they could sign up for Formula SAE Lincoln. However, once the Formula SAE Lincoln registration list sold out and the waitlist opened, universities were able to sign up for the waitlist despite the 2-week waiting period not yet being over. This loophole is being closed for the 2020 season. Universities will be unable to sign up for a second (or third) event until Registration Window 2 opens regardless of waitlist being open or not.

Pre-Registration Clarification: If a university placed top 10 in multiple events (or won a pre-registration pass in a 2019 on-site raffle), they CAN pre-register for multiple events. Teams will no longer have to choose just one to pre-register for if they earned multiple pre-registration slots. However, if a university earns a pre-registration slot for only one or two events and takes advantage of this opportunity, they will be locked out from registering for a second or third event until after the 2-week waiting period. To be clear, the ONLY way that a university can enter Registration Window 1 with one or more registration slot secured, is if they earn one or more pre-registration slots (top 10, on-site raffle, etc.). After the 2-week waiting period any university can register at any competition they’ve not yet registered for without any restriction. If a university earns one or more pre-registration pass(es) and wishes to NOT take advantage of this opportunity, they can forfeit their pass(es) and enter Registration Window 1 with no restrictions.

The SAE International Collegiate Design Series staff is hopeful that these new process changes will give every university wishing to participate a greater chance of getting into at least one event. We welcome feedback (collegiatecompetitions@sae.org) and hope that you appreciate the efforts that we’re making to improve upon the Formula SAE online registration process. The dates and times for each series’ Registration Window 1 and Registration Window 2 will be announced soon. Please stay tuned to the newsfeeds and social media for additional announcements as we approach the 2020 season.