Airport

Charlotte Douglas International Airport

  • Address: 5501 Josh Birmingham Pkwy, Charlotte, NC 28208
  • Rental car companies are located in the Rental Car Facility in the Level 2 lobby of the Hourly Deck in front of the terminal.

Hotel

SAE has secured a hotel room block for all participating teams and presenters.
Teams will be responsible for booking and paying for their hotel room needs.

Hotel
Address
Reservation Link: Formula SAE EV Workshop

Below is some information that might be helpful for teams.

  • Check in time is 4:00 PM
  • Check out time is 11:00 AM
  • There is a 24-hour cancellation policy for individual reservations.
  • Please cancel 5 pm before day of arrival to avoid cancellation charges.
  • If group “no shows” they will be charged one night fee. Guestroom will be cancelled, and a new reservation will need to be made.
  • Parking is complimentary for group.

Meals

  • Breakfast will be on individuals.
  • Lunch will be provided Saturday and Sunday at Hendrick Motorsport.

Parking

  • Hotel. Parking is complimentary self-parking at the hotel.
  • Hendrick Motorsports. Attendees can park in designated EV Workshop parking lot at which will be immediately adjacent to the building. There is overflow parking nearby. Look for signage.

Registration

  • The four attending team members and one faculty advisor are required to be added to the team’s fast track roster on sae.org.
  • Instructions for adding members to the fast-track roster can be found here and a step by step guide can be downloaded directly here.

  • Deadline for completing fast track roster online SAE International team registration page is XX, XXXX, 2024 by 11:59 PM

    • What to Bring:
      • Team Fast Track Roster (printed from SAE.org)
      • Driver’s License or Gov’t Approved Identification Card
      • Emergency Contact Information (provided on FastTrack Roster)

Special Activities

Welcome Reception
Friday,September 20, 2024 @ 7:00 PM - 9:00 PM

  • TBD

Networking Night
Saturday, September 21, 2024 @ 6:00 pm – 9:00pm

  • TBD

Workshop Address

Hendrick Motorsports
4400 Papa Joe Hendrick Blvd
Charlotte, NC 28262

  • Please note if using map navigation, the address may appear as Concord, NC

Workshop Rules

• Access will only be granted to attendees registered on Fast Track Roster.
• Relaxed dress code during workshop sessions.
• Alcohol or Firearms are not permitted on the property.
• Smoking is prohibited except in designated areas.
• Attendees are allowed in designated areas only used for the workshop. You cannot wander off on your own.
• EV workshop attendees badge must always be worn and displayed.

Workshop Schedule

Action Deadlines Summary

  • Hotel Reservations booked on or before XXXXX
  • Fast Track Roster completed XXXXX
  • Participation Survey completed XXXX